Security Systems for CPA, Accounting & Insurance Firms

BTI replaces guesswork with logged access, searchable video and documented controls, sized to fit an office, not a campus.

Physical Safeguards for the FTC Safeguards Rule

The FTC Safeguards Rule (16 CFR Part 314) requires covered financial institutions to keep an information security program. That includes access controls that cover physical controls where appropriate (16 CFR 314.4). The IRS states that professional tax return preparers fall under this rule and must have a written security plan. Door audit trails, restricted records rooms and video evidence give you physical safeguards you can document.

Support Your WISP and IRS Guidance for Tax Pros

IRS Publication 4557, Safeguarding Taxpayer Data and Publication 5708, Creating a Written Information Security Plan describe how tax and accounting practices should protect client data, physical security included. BTI’s systems give you the physical controls and logs your WISP describes.

State Insurance Data Security Laws

Many states have adopted versions of the NAIC Insurance Data Security Model Law (#668). These laws require licensees to keep an information security program based on a risk assessment, including physical safeguards. Access control and video help agencies and brokers show that client and policyholder data is protected in the office as well as on the network. Your firm and counsel determine compliance; we supply the controls and the documentation.

Built for Busy Seasons and Small IT Teams

Installs are scheduled around tax deadlines and renewal periods. Mobile credentials mean no rekeying when staff turn over. BTI is ISO 27001 compliant, and we coordinate with your IT provider so security devices don’t become a network weak point.

Governed AI for Tax, Accounting and Insurance Workflows

Your staff see AI as a chat window. They don’t see the AI virtual workforce that can sort documents, flag anomalies and watch your systems around the clock. BTI is your Guided Automation Partner, closing that gap so automation reliably keeps your firm running and secure.

AI for document-heavy work. Governed AI can help classify tax source documents, summarize engagement files, pre-fill intake data and route insurance claims and policy documents for review. People still make the decisions, and every step is logged.

Keep client data out of public AI tools. Pasting a client’s return or a claimant’s medical details into a public chatbot can put the data outside your control. BTI provides secure, firm-controlled AI workspaces with access controls, retention rules and audit logging, plus a written AI use policy for staff.

Aligned with your WISP and the Safeguards Rule. AI tools are part of your information systems, so they belong in the written information security plan described in IRS Publication 5708 and in the risk assessment required under the FTC Safeguards Rule. BTI documents how approved AI tools handle data, using the NIST AI Risk Management Framework as a reference.

AI-assisted monitoring. On the security side, real-time video analytics flag after-hours entry and unusual activity in records rooms. BTI’s NOC/SOC uses automation to triage alerts: 10,000+ alerts handled, zero missed.

Guided Automation advisory services are included in all BTI managed IT plans at no extra cost. AI tools such as secure chat workspaces, model access and secure cloud workspaces are optional add-ons. → AI services · AI for business leaders · AI security, governance & risk · Converged AI and technology · AI Opportunity Assessment